Archives & Records Management

Eneclann’s qualified Archives and Records Management team provides professional archive services as well as record and information management. They are involved in several different business areas with one common theme: records.

Records Management
Records management is the administrative function by which an organisation systematically creates, organises, maintains, retrieves, uses, protects and disposes of its records. This ensures that records are preserved and made available when needed, and records which are no longer required, are disposed of, in an appropriate, formal and timely manner. A records management system allows an organisation to control both the quality and quantity of the information it creates; maintain that information in a manner that effectively and efficiently services its needs; and dispose of information that is no longer valuable or is out of date.

Our Records Management experts work with you to answer the following questions:

  • What records does our organisation hold?
  • Where are these records held?
  • How should they be held?
  • How long should they be held for?
  • Who should be responsible for holding them?
  • What legal, regulatory and organisational requirements are there relating to these records , and how can we ensure we comply with them?

By helping you to survey your organisation’s records and determine a records management strategy for them, we can help your organisation become more efficient. Find out more about Eneclann’s Records Management services.

Archival Services
Archives are documents made or received and accumulated by a person or organisation in the course of the conduct of affairs and preserved because of their continuing value. While Records Management services relate to current documents, our Archival Services relate to records that need to be preserved for historical and research services. These records are referred to as archives. (Note the repositories in which they are held are very often called archives also).

Properly processed archival collections are part of our cultural heritage but are also valued and used by their creators and other individuals and organisations for a variety of current social and organisational purposes:

  • They enable informed planning and decision-making
  • They provide evidence of rights, entitlements
  • They also support information reporting, audit, review and accountability mechanisms
  • Above all they provide continuity and accountability.

In short the benefits of having your archival collections processed are many and include, but are not limited to:

Cost saving
Processed archives can be easily searched and documents can be quickly retrieved. This cuts down on time spent by staff looking for records and in turn saves money

Increases in organisational efficiencies
Processed archives enable better quality planning, decision-making and action by providing for continuity, access to past experience, expertise and knowledge and a historical perspective

Knowing what’s there
Processed archives have all been viewed and catalogued. This will ensure complete knowledge of holdings which can be important from an insurance perspective

Processing archives involves removing all metal which is a corrosive and packing archives in suitable acid-free archival materials, thus safe guarding the documents from a preservation point of view. Badly degraded material which needs conservation work will also be identified

Greater interoperability
The processing of the collection in accordance with the international standard ISAD(G) means that the collections can be seamlessly placed online and be included in online archival portals, for example, the Irish Archive Resource

Processed archive collections facilitate researchers. Knowing what you have, where it is stored and having additional security measures such as coding on documents and lending slips etc enable the opening up of archives to researchers. This is a major benefit as it allows the material to be studied in-depth. The material can then form the basis for various publications be it theses, published books, documentary films etc. Unprocessed archives should never be made available to researchers as not having a precise inventory of your holdings leaves them vulnerable to theft

An added benefit of processed collections is that items of particular significance, historical value or particular themes can be identified. These can form the basis for exhibitions and other outreach activities, all of which increase the profile of the archive

We provide a range of archival services, including consultancy, processing, preservation, exhibitions, publishing, digitisation, training and disaster recovery. Find out more about Eneclann’s Archival Services.

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>